The Executive Assistant provides secretarial and administrative support to the ExCom member; in addition to ad-hoc and personal assistance that may be required. The Executive Assistant will also assist with the overview of the departments reporting into the ExCom member.
For this role to be successful the Executive Assistant will need to interact with staff across the whole of EBRD up to and including other ExCom members and Board Assistants.
The five Vice Presidents, the Secretary General, General Counsel, Chief Economist, Managing Director, Communications & MD Corporate Strategy are members of the executive committee and are responsible for the leadership of the Bank in addition to working closely together, report directly to the President of the EBRD. The ExCom member also liaises extensively with the Board of Directors and their offices and is responsible for the departments under his/her purview. The Executive Assistant will assist in organising the day to day co-ordination of all these elements, as well as any travelling undertaken by the ExCom member.
Accountabilities & Responsibilities
The Executive Assistant is responsible for administrative and secretarial support to the ExCom member in order to maximise her time and to ensure that the day-to-day operations run smoothly. This job may also involve ad hoc responsibilities as required by the ExCom member which may include, but is not limited to recruitment, training and supervisory duties, as well as approving of expenses, travel and holiday.
Knowledge, Skills, Experience & Qualifications
Degree and/or equivalent business experience
A recognised secretarial qualification would be useful, but is not essential
Fluent English, with excellent written and oral communications skills
Knowledge of another language (e.g. Russian, German, French or Arabic) both written and spoken would be useful, but is not essential
Proven track record in a senior level secretarial and/or administrative role is essential
Good organisation skills, together with a proactive and flexible attitude to work is essential
Excellent interpersonal manner; including tact and diplomacy
Ability to build effective working relationships across departments and outside the organisation
Conscientious and reliable with a professional helpful attitude
Ability to exercise judgement on and deal discretely with confidential/sensitive information and data
Willingness to take on additional responsibility
Ability to prioritise own work and to work to deadlines
Attention to detail and eye for accuracy
Ability to multi task and remain calm under pressure
Excellent time keeper
At least 55 wpm typing
Intermediate/advanced computer literacy (Word, Excel, Outlook and PowerPoint) as well as the ability to format large documents, charts and tables to publication quality is essential
Knowledge of SAP desirable but not essential
Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.