EBRD - Associate, Records Management and Archives

This one year position for an Associate - Records Management, would be well suited to an experienced Records Manager. This role is responsible for managing the Banking Operations records, including the Resident Offices. As a member of the Records Management and Archives (RM&A) team, the individual will also be involved in discussions on RM&A strategy and activities. An ideal candidate would be someone looking to expand their experience in an international environment.

The Records Management Associate is responsible for the effective management of EBRD records. The Records Management Associate will be involved in the development and implementation of the records management policies and procedures designed to facilitate efficient handling of business records, and administer them at departmental level. The role will facilitate awareness among Bank staff in all matters relating to records and the management of risks to those records as information assets.

  • Responsible for the management of departmental records; ensure integrity, usability and reliability of those records

  • Involved in bank-wide steering committees/ working groups

  • Work under direct supervision of Head of RM&A

Accountabilities & Responsibilities

  • Manage departmental records to facilitate efficient classification, retrieval and disposition of business information, conduct research and answer information enquiries from Bank staff and protect vital records to ensure business continuity

  • Contribute to the development and implementation of the Records Management and Archives policies and procedures for the Bank to meet business requirements and ensure compliance with relevant legislation and regulations

  • Establish and maintain departmental records retention and disposal schedules in order to preserve the institutional memory of the Bank

  • Organise physical and electronic structured archives, both as a vital business resource and as a resource for future academic research

  • Establish best practice and ensure compliance with records management and archives standards through awareness of current developments and new technologies and through links with external records and archives services from other similar organisations

  • Train new members of the RM&A team and EBRD staff at all levels to ensure compliance with records and archives procedures

  • Contribute to the development, implementation and maintenance of function-based electronic document and records management systems to enhance Bank business performance

  • Manage the records of the Resident Offices, travelling to support all aspects of records management, as well as RO closures and relocations

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs

Knowledge, Skills, Experience & Qualifications

  • University degree or extensive experience in Records Management and Archives, preferably in a multi-cultural organisation

  • Very good technical knowledge of electronic records and document management systems

  • Computer literate: Windows, Word, Excel, PowerPoint

  • Excellent communications skills - ability to communicate appropriate and concise information, in written and verbal formats, to a wide variety of audiences within the EBRD

  • Excellent interpersonal skills - ability to work effectively with teams across a wide spectrum of competence areas and levels as well as independently and to act as a respected counterpart; ability to handle confidential and sensitive issues with discretion

  • Ability to generate and drive projects, ability to generate new initiatives and to work creatively

  • Excellent understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank to deliver the objectives of the team

  • Excellent team player

  • Concern for accuracy and attention to detail

  • Excellent planning, organisational, analytical and multi-tasking skills; ability to show initiative

  • Ability to work independently, to tackle issues and propose practical solutions

  • Ability to work under pressure and meet deadlines

  • Flexible in working hours and willingness to travel

  • Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.