Box - HR Coordinator EMEA

What we do 

We are the leading Cloud Content Management company that empowers enterprises to revolutionize how they work by securely connecting their people, information, and applications. 

Purpose 

Why is it easier to share content on YouTube and Facebook than it is at work? At Box we're rethinking – and disrupting – how businesses share, handle and access documents, media and other information with Cloud Content Management. To support our rapid growth we are looking for a People Coordinator to support the People Team. 

Why you should apply? 

Our EMEA HQ is home to a diverse, energetic workforce made up of a wide variety of hard working, collaborative, fun individuals working together to expand Box's position in the European market. The People team supports the business, interacts with every Boxer and drives critical people initiatives & projects that enhance the employee experience. 

In this role, you will be supporting the People team in their aim of offering the best employee experience throughout a Boxer's lifecycle with a big focus on ensuring new hires have the best on-boarding experience possible. You will sit at the heart of the people team, interacting with a wide variety of teams and across People functions. 

As a People Coordinator you will:

  • Oversee the on-boarding process in EMEA from the moment when a candidate signs their docs, right up until they walk through the door on their 1st day and even beyond ensuring the new Boxer feels welcomed and taken care of. This includes acting as liaison between the new hire, their new manager & teams such as payroll and benefits to ensure the right information has been shared and the new hire feels prepared and excited for their start.

  • Work with the Hiring Managers to agree when their new hires should visit HQ for training & then act as liaison between the new hire & any relevant US teams to ensure travel is booked & all parties know what is happening at what time. The key is to ensure all parties feel informed and prepared.

  • Manage the exit process for EMEA Boxers leaving the business, ensuring the right processes are followed and the employee feels taken care of right up until their final day in the company. We want to end things on a high.

  • Act as administrator for the People team, inputting data and ensuring all employee records in Box and Workday are accurate. You will act as EMEA liaison with the US People Team to ensure global processes are aligned and properly actioned. You will become THE Workday Expert in EMEA and help us with reports and data analytics.

  • Draft paperwork such as offer docs, promotion letters, transfer letters etc for all EMEA entities.

  • Be involved in any immigration related matters for new & current EMEA Boxers, liaising with the relevant immigration services & government agencies as well as necessary team members in the US. You will track Visa applications or when they are due to expire & communicate effectively with the relevant Boxers about what needs to be done.

  • Ensure any invoices relating to the people team are paid in a timely manner by raising PO's at the right time & acting as point of contact for suppliers.

  • Act as a Box culture ambassador, including running quarterly awards & celebrating Boxiversaries.

  • Track sickness & PTO across different EMEA countries, working with Payroll to ensure records are up to date.

  • Act as point of contact between the People team & EMEA Boxers, dealing with general queries and requests for assistance where needed.

  • Become the Learning & Development expert guiding our EMEA Boxers around available programs or help identifying external vendors for program delivery

Why should you apply 

You will have the freedom to 'bring yourself to work', - one of our company values - and you will be in an environment surrounded by people from a diverse set of backgrounds & experiences who will value & respect your unique set of attributes and how you get the job done. 

You will have the ability to learn more about the world of HR and how it operates across multiple EMEA counties by supporting the People Partners in their efforts. 

You will gain a broader understanding of how to work cross functional locally & globally and the importance of effective communication to ensure top level execution of processes. 

Who you are 

  • You are a natural host & have excellent customer-service & communication skills. You care about providing the best customer experience so that employees feel welcomed & taken care of overall.

  • You demonstrate strong organization and time management skills & have a 'hawk-eye' level of attention to detail. You understand that accuracy matters when it comes to paperwork and take extra pains to ensure you get things right, first time.

  • You can see 'the bigger picture' and understand the need to communicate openly with your manager, your team and work collaboratively to create strong processes that help Box continue to scale.

  • You are seen as friendly and easy to approach and enjoy helping your fellow employees. People know they can talk to you if they need help.

  • You have worked in a similar role related to HR and onboarding before.

  • You have ideally worked with HR systems before, Workday, SuccessFactors - you name them ...

  • You have a real 'can do' attitude and willingness to support a wide variety of projects

  • You love working in an international environment and ideally you speak multiple languages

Here's the fine print... 

Want to learn more? Take a look at our blog to get the last from Gartner and recent announcements: hhttps://blog.box.com/blog/leader-gartner-magic-quadrant-content-collaboration-platforms-2018/ ( https://blog.box.com/blog/leader-gartner-magic-quadrant-content-collaboration-platforms-2018/ ) 

  • 30% year on year growth

  • 97% approval rating of our CEO Aaron Levie and 89% of Boxers recommend to a friend (via Glassdoor)

  • Fantastic and diverse bunch of colleagues (..well across Europe we have 31 nationalities including Andorra)

  • Active social calendar and communities, including Box Women's Network and PRIDE.

  • Flat organization: easy access to talented Directors, VPs and above

  • Culture of learning - we value continued development at Box. Host a number of workshops regularly from unconscious bias and radical candor.

  • Box.org: Provides nonprofits with the technology resources they need to innovate and fulfil their mission

Benefits 

  • Competitive compensation plan including RSUs, pension, medical, and dental cover

  • European offices in Munich, Paris, Amsterdam and Stockholm

  • 25 days of vacation (plus your birthday off!) and 3 x paid charity days

  • Subsidized gym membership and robust wellness program

  • Awesome EMEA HQ office in White Collar Factory @ the heart of London tech scene on Old Street roundabout