Angela Mortimer - English and Russian speaking Business PA

Be advised, it's a not a strictly 9-5pm job, but 24/7 on the phone, requires great flexibility, can do attitude and desire to go an extra mile.

Requirements:

  • Fluent English / knowledge of Russian is advantages

  • Be energetic, optimistic and enthusiastic

  • Able to work under pressure and adapt quickly to changing priorities

Responsibilities:

  • Act as a true ambassador and gate-keeper for the Chairman

  • Deal with telephone and email enquiries, using Outlook

  • Complex diary management (with constant last minute changes and moving of meetings) and travel arrangement, preparation of all supporting documentation for the meetings.

  • Prepare expenses reports and deal with contracts and documentation, representing the company during negotiation processes with various counterparties, provide additional 24/7 assistance and translation services during business trips

  • Act as a link between and often the first port of call for the Heads of Different departments in the company.

  • Keep diaries and arrange appointments

  • Organise, schedule and attend meetings, create agendas and take minutes and follow up on action points

  • Work with IT for office technical support (including computers, phones, server, Polycom, wi-fi, mobile apps etc. )

  • Pulling together documents and briefs for confidential projects

    Candidates may also carry out the following duties:

  • Use a variety of software packages (including Microsoft Office, Access and PowerPoint) to manage data and produce documents and presentations

  • Use content management systems to maintain and update internal databases

  • Arrange in-house and external event

    Please send your CV for immediate consideration