WayRay - Business Assistant to Top Manager

WayRay is currently seeking to fill the position of Business Assistant to company's C-level manager. Our ideal candidate is ready to take responsibility regardless of the task or assignment, in addition to being extremely punctual and keeping everything in perfect order. On our part, we guarantee a great boss, a lot of interesting work and future growth potential. 

Main responsibilities 


Primary task — providing full business support to company's C-level manager. It will include: 

  • Work with email

  • Participating in various internal as well as external meetings gathering and processing information

  • Providing the Manager with information required for decision making

  • Acting on behalf of the Manager in certain cases

  • Preparing reports, presentations, analytics and correspondence

  • Calendar management (organizing and maintaining diaries/arranging appointments)

  • Travel support (arranging tickets, visas, rental cars, taxis, making hotel reservations and room bookings)

  • Arranging visitings (managing the logistics, agenda, etc.)

  • Acting as a first point of contact: dealing with correspondence and phone calls

  • Reminding the Manager of important tasks and deadlines

  • Liaising with company staff, suppliers and clients

  • Other miscellaneous tasks to support the Manager

  • Personal duties including family support

Requirements 

  • Confident PC user, knowledge of standard office software and equipment

  • Politeness, punctuality, eloquent speech and writing

  • Neatness, tidiness

  • Attention to details, extremely responsible, desire to grow

  • At least 3 years’ experience in a similar position

  • Languages: English — Fluent/Native, Russian — fluent; fluent German is a preference