Gavi, the Vaccine Alliance is a public-private partnership committed to saving children's lives and protecting people's health by increasing equitable use of vaccines in lower-income countries. The Vaccine Alliance brings together developing country and donor governments, the World Health Organization, UNICEF, the World Bank, the vaccine industry, technical agencies, civil society, the Bill & Melinda Gates Foundation and other private sector partners. Gavi uses innovative finance mechanisms, including co-financing by recipient countries, to secure sustainable funding and adequate supply of quality vaccines. Since 2000, Gavi has contributed to the immunisation of nearly 700 million children and the prevention of more than 10 million future deaths.
The Country Support unit works to achieve effective implementation of Gavi grants aimed at increasing immunisation coverage and equity, as well as financial sustainability in Gavi-eligible countries. This work is conducted in close collaboration with Gavi Alliance partners, country stakeholders, other development partners and the rest of the Gavi Secretariat.
Country Support is organised into teams focused on one or more geographical regions. The Programme Officer (PO) is responsible for supporting a Geneva-based team of Senior Country Managers (SCMs) who play a stewardship role in ensuring Gavi resources are put to use wisely to achieve immunisation outcomes.
Working in close collaboration with the team’s SCMs and Regional Head, the PO provides key support in conducting or ensuring completion of the various steps of the grant management process, managing risk and key relationships, and closely monitoring Gavi-funded programmes.
KEY FUNCTIONS AND DELIVERABLES
Timely, high-quality communication of Gavi information (funding decisions, Board policy, etc.) to countries and other development partners;
Timely, quality completion of the various steps of the grant management process, with high quality of grant management and other documents under PO’s responsibility;
Compliance with policies, requirements, agreed timelines, formats and quality standards;
Proactive identification and addressing of issues, risks and improvement opportunities related to grant management and other tasks under PO’s responsibility;
High degree of satisfaction by all members of regional team and other pertinent stakeholders regarding quality, timeliness, pro-activeness of support services provided to them;
Productive collaborations with relevant Gavi Secretariat colleagues and country and partner agency counterparts.
Grant management support:
Facilitate, coordinate and support all steps of the grant management process (application, funding decision, disbursement, monitoring, renewal);
Review and analyse key documentation from countries or partners;
Ensure compliance with policies, requirements, agreed timelines, formats and quality standards;
Manage appropriate development and issuance of grant management documents;
Proactively identify and work to address issues and risks related to grant management;
Act as back-up to SCMs when they are out of the office;
Work across Secretariat teams and departments to ensure timeliness, quality and consistency on grant management tasks.
Communications and information management:
Develop and ensure quality and timeliness of communications to countries and partners;
Follow-up as needed;
Track status of key tasks including grant management tasks, information-sharing and follow-up; regularly update relevant databases.
Participation in meetings and events:
Participate, as relevant, in internal and external fora (e.g., internal quarterly monitoring updates, regional meetings, certain in-country missions).
Conduct analyses relating to grant management and the team’s grant portfolio;
Contribute to the development or refinement of Gavi processes and tools.
Proactively identify improvement opportunities and propose ways forward;
Participate in development and help ensure uptake of sound practices for stewardship-based grant management, strategic information gathering, risk assessment, sharing of knowledge and lessons, etc.,
contribute to instilling a culture of continuous improvement.
Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
At least 5 years of professional experience in project coordination in international development, public health, private sector or comparable experience;
Experience working in multi-cultural/multi-national teams;
Experience working in/with developing countries;
Regional or international level experience is a plus, as is experience contributing to the design, management and reporting of international development programmes or projects;
Previous financial and/or grant management experience is a plus.
Demonstrated capacity to manage a variety of activities simultaneously and take initiative;
Prioritisation, planning, and project coordination skills;
Analysis, problem-solving, sound judgment;
Drive, pro-activeness, action and results orientation; continuous improvement;
Interpersonal and teamwork skills; diplomacy and tact;
Oral communication, writing and presentational skills;
Computer skills, including internet navigation and various office applications;
Ability to work successfully in an international, multi-cultural, multi-partner environment, and establish harmonious working relationships, both within and outside the organisation;
Knowledge/understanding of immunisation, health or international development issues and procedures an asset;
Health or international development technical skills is also an asset.
Fluency in English is required;
Fluency in Spanish, French or Russian is desirable.
University degree in public health, health economics, public or business administration, social sciences, or other relevant field or equivalent, related training or experience.
Gavi Alliance partners;
Other development partners.