Polonez - HR Administrator

Polonez a leading retailer in Eastern European food products have an exciting opportunity for a HR Administrator. The HR Administrator will act as a first point of contact for all staff, providing an effective Human Resource/ Administration service, coordinate HR recruitment systems including safer recruitment practices, and ensure accurate HR records on all employees. Management of company payroll for approximately 175 employees operating weekly, monthly, pay frequencies

This opportunity will be based in Clondalkin Dublin 22

The successful candidate will be expected to operate in a fast paced busy environment.

Roles and Responsibilities:

General duties:

  • Act as the first point of contact for the HR Team to manage all employee relations
  • Provide expert employee relations advice, management and guidance and work effectively with managers and employees in this space
  • Conduct grievance and disciplinary meetings to closure
  • Assist in the absent management and performance management of staff
  • Assist with various HR projects
  • Maintain the HR System to ensure all data is up to date and accurate
  • Supporting in completion of the recruitment cycle from initial job application, interviewing, screening through to contract and induction stage
  • Managing the starter, leaver process and internal transfer or move of employees ensuring the Payroll System for salaried staff is up to date and accurate
  • Provide HR operational support including, absence management updates, HR reports and internal and external audits as appropriate
  • Devise HR initiatives to support the development of people management practices and increase employee engagement
  • To be flexible and carry out other office duties as required

Payroll Duties:

  • Management of company payroll for approximately 175 employees operating weekly, monthly, pay frequencies
  • Dealing with all employee payroll & tax related queries
  • Dealing with queries from Revenue & DSP
  • Issuing P45’s and P60’s to employees
  • Recording & maintaining employee annual leave records
  • Filing monthly P30 & annual P35 to Revenue via ROS

Candidate Profile. / Minimum Requirements

  • 3-5 years HR experience within a Generalist HR role, within a busy environment
  • A degree in HR Management or related qualification with CIPD accreditation is required
  • You must be able to demonstrate best practice in all HR principles and have a strong HR employment law understanding and awareness
  • An understanding of main PC applications (MS office) is required and you will have excellent verbal, written and communication skills
  • Good excel skills
  • Excellent numerical skills
  • Excellent understanding of the operation of the PAYE system
  • Excellent attention to detail
  • Dealing with accountants & auditors
  • Dealing with other finance tasks as assigned
  • Certificate in Payroll Techniques (prerequisite)
  • Ability to deal with sensitive issues and maintain confidentiality
  • Good communication, organisational and administration skills
  • Flexible and pro-active attitude
  • Ability to embrace new ideas/initiatives when they arise
  • Polish, Russian language would be an advantage, but not essential