As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.
Our Legal team ensures that Indeed complies with the highest standards of business, law, and ethics, while providing Indeed's clients with excellent customer service and Indeed's management with the information and guidance required to succeed around the world. Every month, over 200 million people count on us to help them find jobs, publish their resumes, process their job applications, and connect them to qualified candidates for their job openings. Simply put, we help guide the people who help people get jobs.
The Contracts Analyst is a highly organized individual with excellent attention to detail, who provides administrative and contracts support to the Indeed in-house Legal team. In addition to working with our existing processes, this person helps make matters even more efficient. This position supports Indeed’s corporate legal team and global stakeholders as we continue to grow around the world. The ideal candidate has the ability to work independently on projects, and manage multiple projects and deadlines simultaneously.
- Assist in managing intake of all contracts via “contracts aliases” email inboxes and conduct correspondence with all stakeholders regarding status of contract requests
- Manage contract queue and prioritize urgent requests as necessary prior to Counsel review
- Track all contracts through the contract lifecycle, including drafts, modifications, executions, amendments and renewals
- Facilitate translations of contracts throughout the contract lifecycle.
- Conduct thorough initial review of contracts in relation to internal legal thresholds, criteria and risks
- Collaborate closely with Procurement team on review of procurement contract requests
- Collaborate closely with Sales on revenue contract requests
- Intake, complete, and circulate various vendor registration documents for clients
- Participate in and complete ongoing team projects
- Assist with creating Legal resources and processes for internal Indeed teams
- Support in-house counsels and other teams on ad hoc research and projects as necessary
- Assist with corporate documents circulation, including collecting signatures
- Work with various teams to help deliver legal trainings to other parts of organization
- Maintain electronic/paper legal files and document repository across all Indeed functions and entities
- Prepare shipping labels and compile documents for mailing
- Coordinate tasks with other departments and act as a point of contact for internal teams
- Other duties as assigned.
- 2+ years demonstrated work experience in a dynamic and fast-paced environment with the ability to successfully manage frequent changing of priorities and workload.
- Strong organizational ability and a demonstrated track record of managing urgent projects concurrently
- Confidence in communicating professionally and concisely with members of the board of directors, senior leadership team and clients (in writing and verbally)
- Ability to communicate effectively both with internal teams and with external contacts (for example, clients), while ensuring compliance with set processes and procedures
- Confidence in communicating professionally and concisely across all levels of the organization, including with members of the board of directors and senior leadership team
- Strong analytical skills with the ability to conduct a careful and thoughtful analysis of complex agreements while recognizing any potential risk.
- Excellent attention to detail with the ability to spot errors or inconsistencies with policy and escalate issues as necessary.
- Strong customer relation/service experience
- Ability to formulate new ways of doing things in a resourceful way
- Professional and self-motivated
- Excellent time management skills.
- Demonstrated ability to maintain confidentiality
- Proven excellence in written and verbal communication
- Fluency in a second language such as German, French, Dutch, Russian, Spanish, Portuguese, Italian or Japanese is preferred
- Familiarity with Microsoft Word (tracked changes) and Excel is preferred
To be considered, you must include the following into the 'Cover Letter' or 'Note' section of the application process:
1. Why are you qualified for this position and why do you want to work at Indeed?