WeWork - Lease Financial Administrator EMEA

The Real Estate Lease Administration team is responsible for managing the day-to-day activities of WeWork’s Real Estate portfolio. The team supports a diverse set of company needs from basic management of leases, lease input and tracking, lease review and abstracting, accounting and processes, lease security, lease audits and lease renewal options to enable the company to make strategic real estate decisions that support WeWork’s expansion and growth. Reporting to the Global Senior Manager of Lease Administration, this position plays a critical role in ensuring overall team organization, effectiveness and success in managing lease security for WeWork.

Accountable For

  • Responds to Landlord (LL) inquiries regarding payment statuses by providing remittance instructions/payment transaction details

  • Processes LL invoices: receives, reviews, challenges (where applicable), codes, and files; confirms/compares invoiced rent and additional rent amounts against the Lease documents and the entries made in/to the Lease database

  • Tracks savings and avoidances resulting from invoice reviews

  • Performs account reconciliations to ensure all LL billed fixed-recurring rent expenses were billed as per the terms of the Lease agreement and payments applied as WeWork intended

  • Works closely with the Building Operations (Ops) team to ensure that sundry charges and other building related expenses are reviewed, approved and payment remitted to LLs timely

  • Establishes and maintains working relationship with internal stakeholders, landlords and subtenants

  • Processes rent rolls utilizing the Visual Lease (VL) database

  • Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to/for approvers

  • Prepares export of batch file(s) and sends to accounting for payables processing

  • Processes/calculates all appropriate pass-through expenses to subtenant(s), reconciles subtenant accounts, and prepares monthly subtenant invoices

  • Designs reports utilizing various report writers, Excel, Word, and/or Access

  • Prepares portfolio analytics reports, segmented by territory, country, market, and region

  • Supports the accounting/finance functions with budgeting and forecasting of rent and rent-related expenses

  • Conducts financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.)

  • Cross-checks and reviews work of peers to ensure quality and accuracy of data

  • Prepares and distributes periodic and ad hoc reports in a timely and accurate manner

  • Performs other duties as assigned

Capabilities

  • The ideal candidate will have a Bachelor’s Degree in Business, Accounting or Finance

  • Have a minimum of 3 years of work experience in lease administration, accounting or property management

  • Expertise in understanding and interpreting complex commercial lease language

  • Advanced proficiency in Microsoft Office (Word, Excel, and Outlook) with the capability to master company specific accounting and database programs

  • Strong financial and analytical skills

  • Exceptional attention to detail and organization skills

  • Ability to understand and interpret data

  • Excellent verbal and written communication skills

  • Ability to work independently and within a team to build relationships and interact effectively with business partners

  • Ability to multitask, work successfully under pressure and effectively manage time and Workload

  • A desire to work within a diverse, collaborative, and driven professional environment

  • Bilingual in Spanish, French, German, Polish, Russian a plus